Privacy Policy

1. Scope

This policy applies to website visitors, registered users, and administrators of Asset Coding deployments.

2. Data We Collect

• Account data: name, email, phone, role, language preference.
• Organization data: company name, address, logo, settings.
• Asset & operational data: asset records, locations, assignments, audits, maintenance, documents you upload.
• Employee/custodian data: names and contact details you enter for assignments.
• Technical data: IP address, browser, logs, and security events.
• Support messages: inquiries you send to our team.

3. How We Use Data

• Provide and improve asset management features.
• Authenticate users and enforce permissions.
• Respond to support requests.
• Send service notices (security, maintenance, policy updates).
• Comply with legal obligations.

4. Data You Provide About Others

When you add employees or custodians, you are responsible for lawful collection and informing those individuals as required by applicable law. We process such data only to deliver platform features you enable.

5. Sharing & Retention

We do not sell your data. We may use subprocessors for hosting, email, or analytics under appropriate agreements. Data is retained while your account is active and as needed for legal or backup purposes.

6. Security

We apply reasonable technical and organizational measures to protect data. No system is completely secure; you should use strong passwords and limit admin access.

7. Your Rights

Depending on applicable law, you may request access, correction, or deletion of personal data. Contact us using the details on the Contact page. Organization administrators can manage most user data within the platform.

8. Cookies & Analytics

We use cookies and similar technologies for session management, language preference, and security. You can control cookies through your browser settings.

9. International Transfers

If data is processed outside your country, we take steps to ensure appropriate protection consistent with applicable law.

10. Changes

We may update this policy. Material changes will be communicated via email or in-platform notice. The "Last updated" date reflects the latest revision.